What’s inside
- Read me
- How to use the file, the golden rules (the maker never approves their own item) and a reminder that all amounts are examples.
- Approval matrix
- 16 sample rows across credit, operations, pricing, finance, fund and access decisions, with amount bands, maker, checker, final approver, committee, quorum, evidence to keep and target turnaround.
- Committees
- Each committee with its chair, members, quorum, how often it meets, what it decides and who keeps the minutes.
- Version log
- Every change to the matrix, who proposed it, who approved it and the approval reference.
Preview
| Decision type | Up to (INR) | Maker | Checker | Final approver / committee |
|---|---|---|---|---|
| New loan sanction | 1 crore | Credit analyst | Credit manager | Head of credit |
| New loan sanction | 5 crore | Credit analyst | Head of credit | CEO |
| New loan sanction | Above 5 crore | Credit analyst | Head of credit | Credit committee (3 of 5) |
| Covenant waiver | Any | Credit analyst | Head of credit | Credit committee |
| Change of borrower bank account | Any | Operations executive | Operations manager | Head of operations |
Sample values only. Replace them with your own limits approved by your Board.
How to use it
- 1List every decision that needs approval, not just credit: waivers, rate changes, bank-detail changes, payments, access.
- 2Set amount bands that match your Board-approved policy, and make sure every band has a different maker and approver.
- 3Name roles, not people, so the matrix survives job changes.
- 4Record which evidence must be kept for each decision, so audits are not a hunt through inboxes.
- 5Get the matrix approved, log the version, and review it at least once a year or when your structure changes.
A template tells people the rules. A workflow makes them happen and keeps the evidence. Averoic runs processes like this as configured workflows, with a record of who did what and when.
Sample template. Adapt it to your own policies, Board approvals and applicable regulations. It is not legal or regulatory advice. Free to use and adapt within your organisation.
Frequently asked questions
What is a delegation of authority matrix?
A document that sets out who can approve which decisions and up to what amount, and when a decision has to go to a committee or the Board. It is sometimes called a DoA, approval matrix or schedule of authority.
What should a DoA matrix include for an NBFC?
At minimum: the decision type, amount bands, who prepares the item (maker), who checks it, who gives final approval, which committee decides above delegated limits and its quorum, what evidence must be kept, and how changes to the matrix itself are approved.
Are the limits in this template recommended?
No. All amounts and roles in the template are examples. Your limits should come from your own Board-approved policies and any regulations that apply to you.
How is a DoA matrix different from maker-checker?
Maker-checker is the rule that the person who prepares something cannot approve it. The DoA matrix says, for each decision and amount, exactly who the maker and approvers are.