What’s inside
- Meeting details
- Committee, meeting number, date, mode, chair and minute-taker.
- Attendance and quorum
- Members and invitees, present or absent, and a line confirming quorum.
- Conflicts of interest
- Who declared what, for which proposal, and whether they recused themselves.
- Proposals and decisions
- Each proposal with facility, amount, recommendation, risk rating, decision and votes for, against and abstaining.
- Conditions and actions
- Pre- and post-disbursement conditions with owners and due dates, plus action items.
- Discussion, dissent and documents
- Key questions, dissenting views with reasons, and the exact versions of documents placed before the committee.
- Sign-off
- Chair and secretary signatures with dates.
Preview
| Ref | Borrower / proposal | Facility and amount | Decision | Votes |
|---|---|---|---|---|
| CC-01 | Approved / with conditions / deferred / declined | For / against / abstain | ||
| CC-02 |
The proposals table from section 5 of the template.
How to use it
- 1Fill in meeting details and attendance before the meeting starts, and confirm quorum against your committee charter.
- 2Ask for conflicts at the start and record the answer even when there are none.
- 3Record the decision and votes for each proposal separately, with any conditions attached.
- 4List the documents and versions the committee considered, so the decision can be tied to exactly what it saw.
- 5Circulate, confirm at the next meeting, and file the signed minutes with the proposal records.
A template tells people the rules. A workflow makes them happen and keeps the evidence. Averoic runs processes like this as configured workflows, with a record of who did what and when.
Sample template. Adapt it to your own policies, Board approvals and applicable regulations. It is not legal or regulatory advice. Free to use and adapt within your organisation.
Frequently asked questions
What should credit committee minutes include?
Meeting details, attendance and quorum, conflicts of interest, each proposal with the decision and how members voted, conditions attached to approvals, any dissent with reasons, action items, the documents considered and the chair’s sign-off.
Should dissent be recorded in credit committee minutes?
Yes. Recording a dissenting view with the member’s name and reasons shows the committee discussed the risk properly, and protects the member who raised it.
Why record which document versions the committee saw?
Credit notes often change between drafts. Recording the version tells anyone reviewing the decision later exactly what information the committee relied on.