Purchase order approval workflow, from requisition to payment.
Requisitions, purchase orders approved by value tiers, three-way invoice matching, payment clearing and vendor onboarding, on one configurable platform with an audit trail on every step. Configured, not coded.
Spend approved in inboxes.
Requests, approvals and invoice checks spread across email and spreadsheets work until someone asks who approved a payment and on what basis.
Every step from request to payment.
Built and tested end to end on the Averoic platform.
Purchase requisition
A structured request with line items, quantities and estimated prices, approved before anyone buys.
Requisition to purchase order
Pick an approved requisition and its lines fill the PO automatically. The PO keeps a link to the requisition it came from.
PO approval by value tiers
The PO total decides the path. For example: below ₹50,000 releases automatically, up to ₹5 lakh needs a manager, above that a manager and then a director. You set the bands.
Goods receipt
What actually arrived is recorded against the PO lines, so the invoice can be checked against it.
Three-way invoice matching
Each invoice line is checked against the PO price and the quantity received, within a tolerance you set. Clean invoices pass; mismatches are blocked and sent for review.
Duplicate invoice check
The same vendor invoice reference cannot be booked twice.
Payment clearing
Each payment is posted against the vendor and clears the open amount, including part payments, so you always see what is still owed.
Vendor onboarding and renewal
Vendors submit details and documents through a form and are approved before going live. Agreements are flagged as they near expiry, with a renewal step.
Spend controls that hold up at audit.
Procurement approvals: the common questions.
What is a purchase order approval workflow?
It is the set of steps a purchase order goes through before it is released to a supplier: who reviews it, at which value it needs a more senior approver, and what happens when someone rejects it. Each step and decision is recorded.
How does PO approval by value work in Averoic?
The PO total is calculated from its lines and placed in a value band you define. Each band has its own approval path, for example automatic release for small orders, a manager for mid-sized ones, and a manager followed by a director above a higher limit. A rejection at any level stops the order.
What is three-way invoice matching?
Checking a supplier invoice against the purchase order and the goods receipt before paying it: the price should match the PO price within an agreed tolerance, and the quantity billed should not exceed what was received.
Is the procure-to-pay workflow in production?
It is built and tested end to end on the Averoic platform: requisition to PO, PO approval by value tiers, three-way invoice matching with a duplicate check, payment clearing and vendor onboarding. Averoic’s lending workflows run in production at a SEBI-registered alternative investment manager on the same platform.
Does it replace our ERP?
It can run the approvals and controls around purchasing on its own, or sit alongside your ERP and accounting system as the approval and audit layer, exchanging data through the REST API.
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